As organizations shift towards hybrid working models, the way we utilize the office has transformed. Many employees no longer commute five times a week to work at the same desk. This increased flexibility and opportunity to work where we want has introduced the need for technology to power these new work scenarios.
Specifically, Microsoft Teams has evolved its software offerings to accommodate new workplace use cases and expanded device functionalities.
Hot Desking
Hot Desking on Teams Display is a feature that allows multiple people to use the same Teams Display device as their personal device by signing in and signing out of the device with their own Teams account. This is particularly useful in shared workspaces or in situations where people need to move around frequently.
With Hot Desking on Teams Display, each user’s personalized settings, such as their calendar and contacts, are available on the device once they sign in.
They can then use the device for their meetings, calls, and other Teams activities. When they are finished using the device, they can sign out so that the next user can sign in and access their own personalized settings.
To use Hot Desking on Teams Display, the device needs to be configured with the feature and the users need to have a Teams account.
Additionally, the organization needs to enable Hot Desking on Teams Display in the Teams admin center.
Hot Desking Benefits
Hot desking, also known as flexible seating, is a workplace strategy where multiple employees use the same workspace at different times. Here are some benefits of hot desking:
1. Cost savings: Hot desking can help organizations save money by reducing the need for dedicated workspaces and real estate. This is particularly useful for organizations with remote or mobile employees who don’t need a permanent workspace.
2. Increased collaboration: Hot desking can promote collaboration by allowing employees to work in different teams and departments. This can help break down silos and encourage knowledge-sharing across the organization.
3. Flexibility: Hot desking allows employees to choose where and how they work, which can increase job satisfaction and work-life balance. Employees can work from home, a shared workspace, or from anywhere with an internet connection.
4. Improved productivity: Hot desking can improve productivity by reducing distractions and interruptions. Employees can choose a workspace that suits their work style and preferences, and they can move to a quieter area if they need to concentrate.
5. Sustainability: Hot desking can help organizations reduce their carbon footprint by minimizing the need for energy-intensive workspaces and reducing transportation-related emissions.
Neat Frame is designed to create the new working environment that companies and employees are embracing. Whether working from home or office, Neat Frame’s handy touchscreen is compatible with various software applications, and is perfect for hot-desking and focus rooms.
Required licenses
To get started, you’ll need to acquire Microsoft Teams Shared Device licenses and create resource accounts for each Teams Display.
Additionally if your organization have activate Teams Phone with Direct Routing, the Teams Display utilizes a phone number, to be able to place phone calls when needed.
